Depot Co-Ordinator

Company Description

Liberty Oil Australia has a proud history of a truly independent fuel retail and distribution in Australia. We operate a regional network of fuel depots and distribute billions of litres of fuel a year, making Liberty one of the largest wholesalers operating across Australia.

The company strives to give the best service, the most reliable supply and the best deal for their customers. Given our history, we know the Australian fuel industry well. Our long-term players are proud of their flexibility, their agility and their ability to do whatever it takes to provide the most competitive and most reliable fuel supply to their customers across the country.

Whilst Liberty Oil is owned by Viva Energy Australia, one of Australia’s leading energy companies, it remains at its core an independent wholesale subsidiary with the advantage of being able to obtain support from the broader Viva Energy network.

Job Description

Based in our Shepparton Depot, the Depot Coordinator supports the distribution of fuel and lubricants to customers and controls stock levels. 

This operational-focused role is dedicated to supporting our customers' needs in both lubricants and fuels. The role involves managing local drivers' workloads and overseeing and optimising vehicle schedules within the Shepparton area. Additionally, this position is responsible for the day-to-day operations of the office, as well as all invoicing and stock-related reporting.

The role will report directly to the Victorian Operations Manager and is essential in driving operational efficiencies and cost management through effective scheduling, invoicing and stock balancing.

• Manage inbound customer enquiries for both Fuel and Lubricants, providing price quotes and ordering via phone, email and over the counter
• Maintain high standards of customer service and address any customer concerns effectively
• Ensure all Fleet and driver requirements meet company and legislative HSSE expectations.
• Scheduling of delivery runs for 3 Shepparton based fleet
• Oversee depot inventory management for both fuels and lubricants
• Support the Victorian Operations Manager with day to day operations including route planning, vehicle maintenance schedules (planned)and breakdowns (unplanned) and driver communications
• Support local drivers with day-to-day issues including handheld use, daily truck balancing and monthly stock takes, both fuels and lubes.
• Coordinate handhelds to ensure effective utilisation and troubleshoot any operational issues.
• Collaborate with Senior Leaders to improve depot processes, including streamlining and standardising stocks and pricing procedures across all locations.
• Foster team culture and implement collective Ways of Working to ensure consistency and efficiency across the organisation.

Qualifications

• Proven or a willingness to learn transport scheduling, office and inventory management.
• Strong operational skills with the ability to multi-task, a real problem solver.
• Excellent communication skills with the ability to build strong relationships and collaborate effectively across departments to senior management.
• Ability to lead and influence cross-functional teams to achieve organisational goals.
• Comfortable working in a dynamic environment with the flexibility to adapt to changing priorities and timelines.
• Strong organisational skills, who understands hitting and meeting deadlines.

Additional Information

Additional Information:

This role offers a unique opportunity to make a significant impact on Liberty's operational efficiency and profitability through offering a unique end-to-end depot, driver and stocks management.

We welcome applicants from diverse backgrounds, Aboriginal and Torres Strait Islander.

If you believe you are suited for this role please submit your CV and Cover Letter by clicking the 'apply now' button below.

Please note only shortlisted applicants will be contacted.